How Learning Management Systems Help Non-Profit Organizations Operate Efficiently

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Well run non-profit organizations constantly struggle with providing a high-level of service, with highly trained and motivated staff, while keeping costs at a reasonable level. Technology costs are of specific concern given the propensity for IT costs to spiral. Typically, spending money on technology that is not directly benefitting the target client of the non-profit is often a hard sell. However, providing training services to staff and maintaining a record of this training is truly an important task. Years of keeping track of staff training on paper and spreadsheets is coming to an end. While the cost of a professionally developed learning management system may seem prohibitive and daunting, the long run benefits are definitely quantifiable. With just a little imagination, it is pretty simple to see that there are several key benefits to a learning management systems:

  • Low cost installation and licensing – many companies that develop learning management system solutions offer advantageous pricing to non-profits. However, don’t let the fact that a company offers discounted pricing to non-profits be the primary factor in making the final choice of learning management system. It should be in the list of factors, but functionality should of course be a more significant factor.
  • Minimizing staff training workload – the traditional staff training process is laden with manual effort. A typical training process can involve developing the actual training, scheduling training time and locations that meets the needs of staff, reserving facilities, and possibly travel for non-central office locations. A properly implemented learning management system will free up time from scheduling of staff and resources as well as minimize travel expense.
  • Monitoring and tracking training becomes less time consuming – In today’s more complex regulatory environment, many training efforts must be monitored and possibly even confirmed and affirmed by staff in order to be in compliance with state and federal law. Records must be kept, which without a learning management system usually involves gathering and storing individual paper records that indicate staff has partaken in the training and often times that they understand the training. With a learning management system, the process of gathering, storing, and even retrieving these records becomes an automated process.

While these benefits can easily quantify the benefit to the non-profit’s management, they are often a hard sell to the target clients of the non-profit. To these clients, the most visible benefit to running a high quality learning management system is that it allows time and money that was previously used to manage manual processes to be used to serve the ultimate customer of the non-profit organization. In essence, putting more of the funds available to a non-profit to use.

Source by H Kent Allen

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